Event Manager, Meeting Services - Pharmaceutical Congress/Conference

🎯 An Exciting Opportunity in Congress & Event Management

Parexel, a leading Clinical Research Organization, is seeking an experienced Event Manager, Meeting Services to lead complex international congresses and pharmaceutical meetings. If you have a proven track record delivering world-class events in fast-paced, client-focused environments, we want to hear from you.

📌 About the Role

You'll lead all aspects of congress management—from planning through post-event analysis—managing high-profile international meetings, delegate logistics, venue coordination, and on-site execution. You'll work with prestigious clients, ensure exceptional quality and on-time delivery within budget, and maintain compliance with pharmaceutical industry standards.

🔑 Key Responsibilities

Congress & Event Management

Lead congress delivery across all operational phases – from an agency perspective on behalf of a client

Oversee delegate travel and international meeting logistics

Conduct site visits and manage on-site delivery

Recommend venues and ensure compliance with industry guidelines

Project Execution

Lead project planning and maintain oversight of deliverables

Manage supplier communication and resolve issues proactively

Meet tight deadlines and provide quality control guidance

Client Relationship Management

Manage client expectations and scope changes

Attend and lead client meetings and provide regular status updates

Identify opportunities for follow-on business

Finance & Budget Management

Ensure accurate project scoping and budget management

Monitor profitability and financial compliance

Communicate cost implications to management

Specialized Knowledge

Maintain expertise in virtual meeting platforms and registration tools

Stay current on industry knowledge, SOPs, and supplier landscape

Work with minimal supervision and provide cover for Senior Specialist

✅ Essential Requirements

Congress & Event Management Experience (REQUIRED)

Proven conference and event organization experience (Agency)

Relevant experience in pharmaceutical, clinical research, or healthcare Industry

Demonstrated ability to manage meetings on time with high quality

Strong understanding of international congress logistics

Core Skills & Competencies

Client-focused approach with professional communication skills

Strong problem-solving and organizational abilities

Technical expertise in meeting management tools and registration software

Proficiency with Word, Excel, and PowerPoint

Flexible attitude and willingness to work in matrix environments

Professional Competencies: Client Focus • Integrity • Teamwork • Results Orientation • Business Analysis • Communication • Influencing • Networking • Problem-Solving • Self-Confidence

Education

Bachelor's Degree (Preferred but not essential)

🌟 Why Join Parexel's Meeting Services Team?

Lead complex, high-profile projects in clinical research and pharma

Work with prestigious international clients

Develop expertise in a specialized, growing field

Collaborate with talented colleagues across Account Management and Operations

Make real impact on critical industry events

🚀 Ready to Make Your Mark?

If you have the congress management experience we're looking for, and you're excited about leading high-impact meeting projects at Parexel, apply now and join a team that values expertise, professionalism, and excellence.

Parexel is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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